When You Can Get Reimbursed

• Purchases must be $249.99 or less per vendor

• You may pay using cash, debit card, or credit card

• Taxes and tips are NOT reimbursed

• Use the tax-exempt form when purchasing

 

Receipt Requirements (Very Important)

Your receipt must include:

• Store name

• Store address

• Date of purchase

• Itemized list of items

• Method of payment

 If you paid by debit/credit card, you must also submit the original card statement showing:

• Your name

• Address

• Transaction

• Payment amount

 

Online Purchases (Under $249.99)

You must submit:

• Order confirmation email or statement showing:

  • Order/confirmation number

  • Item description

  • Purchaser name

  • Method of payment

  • Company contact info

• Debit/credit card statement (if applicable)

• Original packing slip or invoice proving delivery to Hunter College

 Not allowed:

• Used or second-hand items

• Online bidding

 CA may request confirmation of delivery from the club President or Treasurer

 

What to Submit for Reimbursement

You must submit ALL of the following:

• Check Request Form (signed correctly)

• Original receipt/invoice

• Credit/debit card statement (if applicable)

• Event flyer

• Approved SEIF (event form)

• Attendance sheet

Scan everything together into ONE PDF per person

 

Check Request Signature Rules

• If check is payable to President → Treasurer must sign

• If check is payable to Treasurer → President must sign

• If check is payable to another club member → President or Treasurer may sign

 

Submitting Your Reimbursement

• Submit all forms together through the reimbursement submission link

 Important Notes

• CA will not reimburse taxes or tips

• Incomplete or incorrect submissions may delay or deny reimbursement

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