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Your $1,000 Budget

• Every chartered club automatically gets $1,000 for the academic year

• You cannot spend any money until:

  • You submit your budget to the College Association (CA)

  • You receive an email approval from CA

• Once approved, you may use the full $1,000 immediately

 

Submitting Your Budget (Required)

To unlock your $1,000, you must:

1) Complete the first page of the budget form (itemized budget):

Your budget is standardized and split into two lines:

Line 1 – Refreshments: $800

For food from external vendors only

Line 4 – Supplies & Decorations: $200

 

2) Upload your finalized budget to the CA Budget Submission Form

3)Wait for email confirmation from CA

You MAY NOT spend until you receive approval​

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No more than 20% of the total budget ($200) can be spent on supplies

If you need to exceed this:

• Submit a written justification letter to the CA Office

• Must be done 4–8 weeks before your event

• Approval is required before spending

 

Cafeteria Food (Strongly Recommended)

Using the cafeteria does NOT use your club funds

 

What the Cafeteria Offers

• Halal, kosher, vegan, vegetarian, gluten-free options

• Many cuisines (Pakistani, Italian, Bengali, Chinese, Mexican, Yemeni, etc.)

• Maximum: $15 per person

• Here's the menu provided by the CA

 

How to Order Cafeteria Food

1. Your SEIF must be approved first

2. Submit the CA Internal Catering Request Form

3. Upload:

   • Approved SEIF

   • Event flyer

4. Submit the request at least 7 business days before your event

5. After the event, email your attendance list to:
   n_hector@hunter.cuny.edu

If food you want isn’t on the menu, contact Ms. Nicole Hector – n_hector@hunter.cuny.edu

 

Changing Your Budget

• Line Transfer Request: move money within the same line

• Budget Modification Request: move money between lines

• All requests go through the CA Budget Submission Form

• Instructions are in the USG x Clubs Google Drive

 

Requesting More Money (FCB)

• You may request additional funds after spending 75% of your $1,000

• Submit:

  • FCB request form

  • Your second budget form attached to the FCB Google Form

• FCB reviews:

  • How responsibly your funds were used

• Approval is NOT guaranteed

 

Do NOT submit an FCB hearing unless:

• You’ve spent 75% of your budget, OR

• Your club has historically spent $1,000+ on speakers/performers

  • Spending on food does not count (cafeteria is free)

If approved, you must submit a fully completed budget form

 

Budget Help

• USG Finance Commissioner:
  Hasan Altaf — hasan.altaf@hunterusg.org

• USG Finance Manager:
  Lanping Deng — clubbudgets@hunterusg.org
  (CC on all budget emails)